How do I enrol students for the programme? - Teacher

What are the student targeting criteria?

• No parental history of Higher Education KS2-4: (collected through our parent data form, below) 
• Receiving Pupil Premium funding 
• Residing in IDACI decile 1 – 4 

How do I enrol students for the programme?

Step 1: Check Your ‘Tasks’ Tab

1. Go to the ‘Tasks’ tab on the Hub.
2. If you have students to register, a red cross will appear next to ‘Register Students’.
3. Click ‘Register Students’ to open the enrolment page.

Step 2: Choose a Registration Method

1. Click the ‘Add Students’ button.

2. A pop-up will appear giving you two options:

Option 1: Bulk Upload Registration

1. Click ‘Add Students in Bulk’. Adding students in bulk allows teachers to upload a whole cohort at once. You can either follow the instructions on screen, or alternatively, you can read them here: How do I enrol students using the bulk upload?
2. Use our template spreadsheet to upload all students. If you have multiple placements, you can upload all students from all placements at once.
3. Please allow a few hours for the data to appear on the Hub. Do not re-upload during this time.

Option 2: Individual Registration

1. Click ‘Add Students Individually’.
2. Complete the Student Registration Form, including:
   • Student details
   • Login credentials (we recommend using the school email and a memorable password)
   • If students don’t have a school email, create a placeholder (e.g., student@primaryacademy.org). Each email must be unique.
3. If a student has previously taken part in The Scholars Programme:
   • Their information may autofill when you begin typing their surname. Please make sure it autofill’s to the correct student, especially if your school has enrolled siblings onto the programme.
   • If you select the surname of a student who has taken part before but is not the student you are trying to upload, please click 'Clear Fields' to clear the data.
4. Click ‘Register Student’.
   • You’ll return to the student overview page.
   • Registered students appear in the ‘Recently Added Students’ list while their data saves.
   • If a student meets targeting criteria, a green tick will appear under the ‘Target Student’ column.

5. Repeat this process for each student.

Note: If you do not have Parental History of Higher Education data to hand at the point of registering students, we ask that you go back and update this for each student once you have received the data. If ‘Parent Data Received’ is ticked for a student, you can assume that we have received this data via the parent/carer data form.

Need to Add or Swap Students Later?

If you need to register a student after the initial upload or replace an existing one:

• Withdraw the original student.
• Click ‘Add Student’ and complete the form as usual.